Direct Technology Group Blog

Direct Technology Group provides professional IT Support and Network Services for Businesses around South Florida. Computer Services, Tech Support, IT Solutions and more!

Tip of the Week: See What’s Taking Up All of Your Google Drive Storage

b2ap3_thumbnail_drive_for_business_400.jpgHeavy users of Google Drive may experience the issue of running low on storage space. The easiest way to resolve this problem is to give Google money and upgrade your account. Before taking this step, there are a few tricks you can do to free up Google Drive space by locating and getting rid of unneeded files.

One reason why it’s possible to miscalculate how much storage space is being used by your Google Drive account is due to the fact that the 15GB every Google user gets isn’t a full 15GB of storage space. Of this 15GB of Drive space, Google allots this space for its various services, like Gmail and Google+.

To find out exactly what’s taking up space in your Drive account, go to your Drive’s storage page. This will provide you with a handy-dandy pie chart that lays everything out for you.

drive_in_blog_1.jpg

This chart displays how much storage space is being used and what the space is being used for. From here, you can spot the unneeded files that are taking up space. For example, the email attachments in Gmail end up in your Drive account, as well as all of your photos from Google+. You might want to sift through your Drive and delete these files if you don’t need them.

On your Drive storage page, you will find below the graph a section displaying specific information about space usage. Be sure to reference this if you’re on the hunt to free up space.

drive_in_blog_2.jpg

As is the nature of computer data, you will notice that the bulk of your space is likely to be taken up by media-rich files, like photos, music, and videos. Users of Google Apps that take advantage of Docs, Sheets, Slides, etc., will notice that these files don’t take up nearly the amount of space as does the large media files.

Therefore, if you’re looking to purge your Drive account and free up the most space possible, it’s best practice to start deleting the largest files first. To figure this out, go to the lower left-hand side of the screen in Drive, right above the link that says “Buy more storage.” From here, you’ll see your current storage use. Hover over it and a box will appear with more specific numbers. Click Drive.

drive_in_blog_3.jpg

This sorts your files by Quota used. From here, you can most efficiently manage your files.

Keep in mind that if you delete email files all willy-nilly, you may end up deleting something important that you’ll regret. Therefore, it’s best practice to archive your emails with a secure email solution. Direct Technology Group can provide this for you.

Got an Android device? If your device is linked to your Google Drive, then it may be adding some rather large files to your storage, especially if you use your Drive account to back up your Android device’s photos and videos. One way that you take control of this is to adjust the size of pictures stored from your device to Drive. To do this, go to Settings > Auto Backup > Photo Size, then select Standard size. Keep in mind that there may be instances when you don’t want Google to change the size of your images, so keep this file path in mind.

By following these steps, you will free up space on your Google Drive account and not have to upgrade. To learn more data storage tips and best practices, call Direct Technology Group at 954-739-4700.

Is Your Cloud Provider Meeting Your Expectations?
Too Much Coffee Can Give Your Work Performance The...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, 21 January 2020

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Business Computing Cloud Google Hackers Malware Microsoft Efficiency Network Security Data Innovation Productivity User Tips Software Email Miscellaneous Smartphones Business Backup Mobile Devices Hosted Solutions Internet communications Hardware Workplace Tips Computer Android Productivity Smartphone Communication Cybersecurity Windows 10 VoIP Business Management Ransomware Small Business Outsourced IT Windows Social Media Upgrade Managed IT Services Browser Network Tech Term IT Support Mobile Device Save Money Windows 10 Business Continuity Employer-Employee Relationship Holiday Passwords IT Services Bandwidth Microsoft Office Managed IT Services Users Office Collaboration Facebook Apps Automation Chrome Cloud Computing Internet of Things Data Backup Quick Tips Gadgets IT Support Marketing Gmail Alert Server Applications Data Recovery Password Wi-Fi Disaster Recovery Wireless Apple Mobile Device Management Router Networking Remote Computing Settings Retail Mobility Information Business Intelligence Managed Service Provider Computers App Office Tips VPN Hacking Managed Service Health Virtualization Access Control iPhone Website Data Management Operating System Blockchain Patch Management Office 365 Laptop Physical Security Remote Monitoring Analytics Excel BYOD Cybercrime Application Government Saving Money Phishing Law Enforcement Data Breach Social Engineering Lithium-ion battery Artificial Intelligence Battery Spam Telephone Systems Bring Your Own Device Biometrics Value Humor Going Green Mobile Computing History Mouse Twitter BDR Word Google Drive Entertainment Safety Workers WiFi Recovery VoIP Paperless Office Big Data Environment Politics Managed IT Service Maintenance Virus Compliance Smart Technology PowerPoint User Error Telephony G Suite Best Practice Data Security Files Tablet Shortcut Data storage Medical IT Connectivity End of Support Voice over Internet Protocol Printer Mobile Office Current Events Search Batteries Social Network Human Resources Telephone System Cleaning Hosted Solution Printer Server Wireless Charging Dark Web DDoS Robot IT solutions Hard Drives Managing Stress Tech Support Tip of the week Payment Cards Customer Relationship Management Risk Management Virtual Assistant Customer Service Windows 7 Data Protection Internet Exlporer HIPAA How To Streaming Media Hybrid Cloud Fax Server The Internet of Things Tech Terms Remote Monitoring and Management RAM Cost Management Two-factor Authentication Sports Net Neutrality Information Technology Employee-Employer Relationship Business Technology Vulnerability eWaste Processor Company Culture Scam Healthcare Cortana Display Mobile Security Update File Management Paper IT Windows 8 HP Live Streaming NarrowBand Computer Accessories Downtime Employees Virtual Reality Telecommute Reporting Sales Consultant Work/Life Balance Avoiding Downtime Multi-Factor Security Wearable Technology Benchmarks Social e-waste Outlook Managed Services Provider Voice over IP Ink E-Commerce Hosted Desktop Document Management Cables Automobile WhatsApp Wireless Technology Cameras People Solid State Drive Bloatware Data loss Knowledge Best Available Running Cable Recycling Profitability Vendor eCommerce Payment Digital News Uninterrupted Power Supply Chromecast Monitor Hard Disk Drive Entrepreneur Staff GDPR Access Comparison disposal Copy Online Shopping Downloads Internet exploMicrosoft Social Networking Eliminating Downtime instant Messaging Tablets Edge Antivirus WIndows 7 Techology Unified Threat Management Paste Meetings Reputation Video Websites Storage Printers Specifications Trends Google Maps Advertising Bitcoin Windows Media Player Wireless Internet Distribution Vulnerabilities Amazon Education HaaS Spotify Customer OneNote Dongle Error Conferencing Lead Generation A.I. Distributed Denial of Service Private Cloud Help Desk Fleet Management Budget Cryptocurrency Memory IT budget Plug-In Personal Information Remote Support Shadow IT Flexibility Hiring/Firing Cabling Remote Control Windows Server 2008 R2 Touchscreen Content Filtering Database Movies Botnet Public Cloud Threats Certification Multi-Factor Authentication Touchpad IT Management Proactive IT SaaS Phone System Legal Staffing User Spam Blocking Taskbar Programming Technology Tips Microsoft Office 365 User Tip Tactics WannaCry Unified Communications Managed IT Scams Training Holidays Time Management File Sharing Windows XP Email Management SharePoint Relocation National Security Backup and Disaster Recovery Authentication Telecommuting Internet Explorer Hard Drive Encryption PDF Project Management Security Cameras Virtual Private Network Chrome OS Analyitcs Network Attached Storage Analysis User Security Video Games Bluetooth Updates SSD Authorization Millennials Threat Hacker Processors Microsoft Teams Licensing Notifications Insurance Wearables Co-Managed IT Black Market Server Management Gadget USB Webcam Inventory Troubleshooting Printing Science Spyware Travel YouTube Memes Electronic Health Records Machine Learning Worker Alerts